Privacy Policy

1. Introduction

1.1 We are committed to safeguarding the privacy of our website visitors, service users, individual customers and customer personnel.

1.2 This policy applies where we are acting as a data controller with respect to the personal data of such persons; in other words, where we determine the purposes and means of the processing of that personal data.

1.3 Our website incorporates privacy controls which affect how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the collection, sharing and publication of your personal data. You can access the privacy controls via

1.4 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.

1.5 In this policy, "we", "us" and "our" refer to Hub Property Care LTD. For more information about us, see Section 14.

2. Credit

2.1 This document was created using a template from Docular (https://seqlegal.com/free-legal-documents/privacy-policy), excluding section 5.

3. The personal data that we collect

3.1 In this Section 3 we have set out the general categories of personal data that we process and, in the case of personal data that we did not obtain directly from you, information about the source and specific categories of that data.

3.2 We may process data enabling us to get in touch with you ("contact data"). The contact data may include your name, email address, telephone number, postal address and/or social media account identifiers. The source of the contact data is you and/or your employer.

3.3 We may process information contained in or relating to any communication that you send to us or that we send to you ("communication data"). The communication data may include the communication content and metadata associated with the communication. Our website will generate the metadata associated with communications made using the website contact forms.]

3.4 We may process data about your use of our website and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system and Albacross.com.

4. Purposes of processing and legal bases

4.1 In this Section 4, we have set out the purposes for which we may process personal data and the legal bases of the processing.

4.2 Operations - We may process your personal data for the purposes of operating our website, the processing and fulfilment of orders, providing our services, supplying our goods, generating invoices, bills and other payment-related documentation, and credit control. The legal basis for this processing is our legitimate interests, namely the proper administration of our website, services and business.

4.3 Relationships and communications - We may process contact data, account data, transaction data and/or communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, SMS, post, fax and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our website visitors, service users, individual customers and customer personnel, the maintenance of relationships, and the proper administration of our website, services and business.

4.4 Direct marketing - We may process contact data, account data and/or transaction data for the purposes of creating, targeting and sending direct marketing communications by email, SMS, post and/or fax and making contact by telephone for marketing-related purposes. The legal basis for this processing is our legitimate interests, namely promoting our business and communicating marketing messages and offers to our website visitors and service users.

4.5 Research and analysis - We may process usage data and/or transaction data for the purposes of researching and analysing the use of our website and services, as well as researching and analysing other interactions with our business. The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving and securing our website, services and business generally.

4.6 Record keeping - We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our business in accordance with this policy.

4.7 Insurance and risk management - We may process your personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

4.8 Legal compliance and vital interests - We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or in order to protect your vital interests or the vital interests of another natural person.

5. User-Submitted Form Data

5.1 Collection and Use of User-Submitted Form Data

We may collect and process data submitted by users through forms on our website and via social networks, including but not limited to LinkedIn.

This data may include:

Name
Email address
Telephone number
Postal address
Social media account identifiers
Any other information you provide in the form

5.2 Purpose of Processing

The user-submitted form data may be used for the following purposes:

To contact you regarding our services
To provide you with information, products, or services that you request from us
To follow up on service inquiries
To facilitate communication regarding our services and offerings

5.3 Legal Basis for Processing

The legal basis for processing your user-submitted form data is our legitimate interests, namely promoting our business and communicating relevant marketing messages and offers to our website visitors and service users.

5.4 User Communication

By submitting your contact details, you consent to Hub Property Care contacting you to discuss our services. This contact may be initiated through various channels such as email, telephone, or messages on social networks, including LinkedIn.

5.5 Data Retention

Personal data submitted through forms will be retained in accordance with our data retention policy outlined in Section 8 of this privacy policy. Specifically, contact data will be retained for a minimum period of 1 year following the date of the most recent contact between you and us, and for a maximum period of 7 years following that date.

5.6 Your Rights

You have rights concerning your personal data, including the right to access, rectify, or erase your personal data, and the right to restrict or object to our processing of your personal data. Please see Section 9 of this privacy policy for a comprehensive list of your rights and how to exercise them.

6. Providing your personal data to others

6.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice.

6.2 Your personal data held in our website database.

6.3 In addition to the specific disclosures of personal data set out in this Section 6, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

7. International transfers of your personal data

7.1 In this Section 7, we provide information about the circumstances in which your personal data may be transferred to countries outside the United Kingdom and the European Economic Area (EEA).

7.2 The hosting facilities for our website are situated in the United States. Transfers will be protected by appropriate safeguards as described on this webpage - https://support.squarespace.com/hc/en-us/articles/360000851908-GDPR-and-Squarespace.

8. Retaining and deleting personal data

8.1 This Section 8 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

8.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

8.3 We will retain your personal data as follows:

(a) contact data will be retained for a minimum period of 1 year following the date of the most recent contact between you and us, and for a maximum period of 7 years following that date;

(b) account data will be retained for a minimum period of 1 year following the date of closure of the relevant account, and for a maximum period of 7 years following that date;

(c) transaction data will be retained for a minimum period of 1 year following the date of the transaction, and for a maximum period of 7 years following that date];

(d) communication data will be retained for a minimum period of 1 year following the date of the communication in question, and for a maximum period of 7 years following that date];

(e) usage data will be retained for 7 years following the date of collection]; and

8.4 Notwithstanding the other provisions of this Section 8, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

9. Your rights

9.1 In this Section 9, we have listed the rights that you have under data protection law.

9.2 Your principal rights under data protection law are:

(a) the right to access - you can ask for copies of your personal data;

(b) the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data;

(d) the right to restrict processing - you can ask us to restrict the processing of your personal data;

(e) the right to object to processing - you can object to the processing of your personal data;

(f) the right to data portability - you can ask that we transfer your personal data to another organisation or to you;

(g) the right to complain to a supervisory authority - you can complain about our processing of your personal data; and

(h) the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

9.3 These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.

9.4 You may exercise any of your rights in relation to your personal data [by written notice to us, using the contact details set out below].

10. About cookies

10.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

10.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

10.3 Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

11. Cookies that we use

11.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

(a) crumb - This cookie is set by websites that uses SquareSpace platform. The cookie is used to prevent cross-site request forgery (CSRF).

(b) ss_cvr - This cookie is set by websites that uses SquareSpace platform. The cookie is used to identify unique visitors and tracks a visitor's sessions on a site.

(c) sscvt - This cookie is set by websites that uses SquareSpace platform. The cookie is used to identify unique visitors and tracks a visitor's sessions on a site.

(d) ss_cid - This cookie is set by websites that uses SquareSpace platform. The cookie is used to identify unique visitors and tracks a visitor's sessions on a site.

(e) ss_cvisit - This cookie is set by websites that uses SquareSpace platform. The cookie is used to identify unique visitors and tracks a visitor's sessions on a site.

(f) ss_cpvisit - This cookie is set by websites that uses SquareSpace platform. The cookie is used to identify unique isitors and tracks a visitor's sessions on a site.

(g) _ga - This cookie is installed by Google Analytics. The cookie is used to calculate visitor, session, campaign data and keep track of site usage for the site's analytics report. The cookies store information anonymously and assign a randomly generated number to identify unique visitors.

(h) _gid - This cookie is installed by Google Analytics. The cookie is used to store information of how visitors use a website and helps in creating an analytics report of how the wbsite is doing. The data collected including the number visitors, the source where they have come from, and the pages viisted in an anonymous form.

(i) _gat_gtag_UA_74502476_1 - Google uses this cookie to distinguish users.

(j) vuid - This domain of this cookie is owned by Vimeo. This cookie is used by vimeo to collect tracking information. It sets a unique ID to embed videos to the website.

12. Managing cookies

12.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a) https://support.google.com/chrome/answer/95647 (Chrome);

(b) https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(d) https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);

(e) https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac (Safari); and

(f) https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

12.2 Blocking all cookies will have a negative impact upon the usability of many websites.

12.3 If you block cookies, you will not be able to use all the features on our website.

13. Amendments

13.1 We may update this policy from time to time by publishing a new version on our website.

13.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

13.3 We may notify you of significant changes to this policy by email.

14. Our details

14.1 This website is owned and operated by Hub Property Care Ltd.

14.2 We are registered in England and Wales under registration number 10532872, and our registered office is at Lower Hammonds Farm Ripley Lane, West Horsley, Leatherhead, Surrey, England, KT24 6JP.

14.3 Our principal place of business is at Trading Address: Lower Hammonds Farm, Ripley Lane, West Horsley, Surrey. KT24 6JP.

14.4 You can contact us:

(a) by post, to the postal address given above;

(b) using our website contact form;

(d) by email, using the email address published on our website.

15. Data protection officer

15.1 Our data protection officer's contact details are: Tony Harris tony@hubpropertycare.com